Executive Assistant

Temporary Employee, Full-time, Remote, PST Shift
Monthly Net Salary: ₱30,000 to ₱50,000

Job Summary:

We’re seeking a highly organized, tech-savvy Executive Assistant to support our CEO in day-to-day operations, scheduling, communication, and research. This role is ideal for someone who thrives in a dynamic environment and uses modern tools to create structure and drive efficiency. You’ll play a critical role in helping the CEO stay focused, prepared, and informed—while acting as a trusted gatekeeper and problem solver.

Responsibilities:

  • Calendar & Scheduling

    • Manage and optimize the CEO’s calendar across multiple time zones.

    • Schedule internal and external meetings, resolve conflicts, and anticipate scheduling needs.

  • CRM & Systems Management

    • Maintain accurate data in platforms like Affinity, Airtable, and other CRM systems.

    • Track follow-ups, relationship statuses, and updates with precision.

  • Research & Information Gathering

    • Conduct online research using LinkedIn, company websites, and AI tools (e.g., ChatGPT).

    • Compile background information on people, companies, and partnerships.

  • Communication & Email Support

    • Draft, edit, and manage professional emails on behalf of the CEO.

    • Support timely responses and follow-through on key communications.

  • Meeting & Briefing Prep

    • Prepare summaries and briefing docs ahead of meetings.

    • Organize meeting notes and ensure follow-ups are captured and executed.

  • Digital Organization

    • Maintain a well-organized system of notes, documents, and digital files.

    • Use tools like Google Workspace, Slack, and project trackers to stay aligned.

  • Workflow & Tool Utilization

    • Leverage automation tools (e.g., Work Smart) to streamline repeat tasks.

    • Continually seek opportunities to improve workflows through technology.

Requirements:

  • 3+ years of experience in an Executive Assistant or high-level administrative support role.

  • Proficient with modern CRM and productivity tools (Affinity, Airtable, Google Workspace, Slack).

  • Tech-savvy and quick to learn new platforms; comfortable with automation and AI tools.

  • Exceptional written and verbal communication skills.

  • High attention to detail and strong organizational abilities.

  • Self-starter with sound judgment, discretion, and the ability to work independently.

  • Experience in a fast-paced startup, venture capital, or tech environment.

  • Familiarity with ChatGPT or similar AI-powered tools for research or task management.

  • Understanding of relationship-based workflows and stakeholder tracking.

  • Experience using Harmonic for sourcing or research is a plus.